With 4-Gov Accounts Payable and Purchasing, senior officials and department heads can establish spending plans and correct any deviations long before annual budgets are exceeded. 4-Gov automatically checks and warns you if a purchase order exceeds budgetary funds with the option to override if necessary. The system uses an integrated general ledger and subsidiary ledger chart of accounts, and classifies transactions by object and sub-object. These accounts are used for the appropriate funds by all organization levels from department to group.
Stay organized with a three way match of purchase orders, receiving report, and approved vendor invoice to properly pay vendors. Easily attach documents to the purchase order using iTachments, which is great for attaching detailed product specifications, vendor invoices, packing lists, pictures, excel spreadsheets, comments, and word documents to the purchase order. Keep extensive vendor information organized including historical data–useful in the bidding and selection process.
- Vendor Historical Information
- Drill-down or Drill-around from Vendor to PO
- 3 Way Match of POs
- Automatic Generation of Warrants/Checks
- Blanket POs
- Account Distribution
- Budgetary Checking and Warnings
- Customizable Checks and POs
Here's what 4-Gov Accounts Payable and Purchasing can do for you
Automatically generate a complete audit trail when information is changed so users are confident that their accounts payable information is always accurate and up-to-date.
Purchase Orders are generated based upon approved requisitions and encumbering funds without additional input.
Protect Against Fraud
Positive Pay bank data created for eliminating fraudulent checks.