Intuitive ERP supports three types of purchase order lines: purchases of inventory materials, purchases against a specific work order (materials and/or subcontract work), and expenses to be charged directly to a General Ledger expense account.
Purchase orders against a specific work order link directly into the outplant processing feature. When a work order is loaded across the shop floor for an item with an outplant operation in its routing, a purchase order is automatically generated for the selected vendor. When the PO is received, the outplant operation sequence is automatically closed and the work order is updated with all costing information.
Purchase orders can be printed (either automatically upon entry into the system, or manually as needed). A detailed report shows all information pertaining to a current purchase order. This report provides tremendous flexibility of report generation: all or selected vendors, order due date ranges, associated Buyers, and other specifications may be selected to include as much or as little data on the report as you would like to see.
Managing procurement also requires good reporting on outstanding purchase orders and the associated cash requirements needed to support these POs. Intuitive ERP includes powerful, yet flexible, tools to effectively initiate and manage your purchasing actions.
The purchasing system includes an approvals system, as does the sales order processing, engineering change order, and quoting modules. You may establish an unlimited number of contacts (inside or outside of your company) who will receive automatic e-mail notification of a PO and ask for their approval or disapproval. The automatic method of requesting approvals increases control while decreasing time requirements.
The approvals system also links to a PO requisition feature, which allows the PO to remain in requisition status until the required approvals are received. Intuitive ERP also includes full support of blanket POs, including automatic releases against a blanket PO by MRP. Blanket POs are automatically linked to the AlertMessenger feature to provide notification of blanket PO status.
Intuitive ERP allows you to view the outstanding PO requirements for your open orders. This report will display all outstanding PO commitments bucketed into either weekly or monthly periods, and allows you to see the dollar amount committed to open purchase orders.