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The Benefits of Food Recipe Management Software and 6 Best Practices to Employ

The Benefits of Food Recipe Management Software and 6 Best Practices to Employ


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The Benefits of Food Recipe Management Software and 6 Best Practices to Employ

Mar 23, 2022

Jack Payne
A food facility worker inspects chocolates.

What could be more important to a food and beverage manufacturer than their recipes? While the issues of traceability, sustainability, profitability and process efficiency are all no doubt critical considerations, you know as an industry professional that it’s the products you make—and the formulas behind them—that play the largest role in shaping your brand identity and driving sales.

So, knowing the importance of your recipes, it’s well worth the time and effort to sit down and scrutinize your current approach to their management and administration. If your company is still relying on written records and the collective memory of your experienced team members, you may need to revisit your strategy and methods to ensure success in an increasingly digitized market.

Without a doubt, a dedicated food recipe management system is the best means for perfecting, protecting and consistently applying your product formulas. In this post, we’ll look at a few of a top benefits of these solutions, as well as best practices to follow when using them in your daily operations.

Key Benefits of Food Recipe Management Systems

Employing a purpose-built, fully digital system for recipe management comes with significant advantages over other methods of formula development, administration and application. These are some of the most significant benefits to be unlocked with this kind of software:

  • Better protection of confidential information. By digitally codifying and storing your recipes in a secure system, you ensure that they won’t be accessed by unauthorized parties without your consent. Most software can be configured to require multiple levels of clearance for an even stronger defense against potential threats.

  • More standardized processes. Consistent product quality is crucial for fostering the loyalty of customers, and a recipe management platform helps to achieve this goal by relying on a “single source of truth” for each of your product formulas. The same recipe will be followed exactly, every time, with a minimal margin of error.

  • Facilitated product development. With a robust set of tools for creating and revising recipes at their fingertips, your research and development teams will be empowered to create innovative new offerings that align with emergent consumer trends.

  • More accurate and up-to-date inventory data. The fully digital nature of a recipe management system automates the process of accounting for ingredient consumption by updating inventory levels in real time. That way, you can feel confident knowing that the stock levels you’re seeing in the interface are accurate.

  • Assured compliance. Advanced recipe management systems, like that included with Aptean’s enterprise resource planning (ERP) solution for food and beverage, help to enforce regulatory compliance at your facilities with continual alerts for allergens, precise nutritional calculations and comprehensive records accessible at the touch of a button.

These benefits can lead to better outcomes in security, customer satisfaction, brand reputation and data integrity, all of which are vital to the long-term well-being of your business. And as your team members learn the system and become more aware of how to best use it, more improvement can be unlocked down the road.

6 Best Practices for Use of Recipe Management Software

You’ll need to ingrain several important practices into your procedures if you want to take full advantage of your food recipe management software. All of the following are widely applicable to any organization that would need such a solution, from food processors to restaurants and everything in between.

1. Train All Personnel Properly

Whether you’re putting in place your first recipe management platform or upgrading from an outdated system, comprehensive training for all staff members who will use the software is essential. It’s important that they understand not just the “what”—the steps they’ll take to complete their responsibilities—but also the “why” behind the specific methods you determine to be best suited to your solution.

2. Utilize Calculation and Conversion Tools

Because precise numbers and measurements are such a significant component of sound recipe management, taking full advantage of the calculation and conversion functions that your system offers is the best tactic for maintaining accuracy and consistency. Whether your employees need to get amounts just right, convert one unit to another or perform a more complex equation for variations or mass replacements, a sound recipe management platform should have you covered.

3. Eliminate Manual Entry and Redundancies

Each time one of your employees must manually enter recipe information, it creates room for error on the part of the operator that could be avoided by letting your recipe management software automate the process. The issue is compounded if the same task is being repeated by other staff members on subsequent runs, so strive to streamline the process as much as possible via your system.

4. Double-Check All Inputs

This may seem obvious, but going over all of your formulas regularly to ensure that no modifications have been made in error is a prudent measure. Pay attention to the spelling of ingredient names in addition to the quantities of the materials required—even a minor alteration could result in sub-par products and excessive waste that hurts your bottom line.

5. Handle All Replacement Ingredients with Care

In a marketplace that continues to be affected by supply chain disruptions, food companies like yours sometimes need to use replacement ingredients in your recipes. Just keep in mind that some may come with allergen concerns depending upon the material in question and the supplier that provides it, and it is your organization’s duty to adhere to applicable labeling and safety standards accordingly.

6. Approach Product Development Iteratively

We’ve noted the importance of keeping your proprietary recipe data safe and unchanged, but in the realm of new product development, your creative minds need to be able to try out and test different variations to get your offerings just right. Allow them to experiment and hone their ideas by experimenting, evaluating results and revising so that they can circle in on the ideal formula.

Enterprise Resource Planning: Recipe Management and Much More

We’ve gone into detail here to explain the strengths and best uses for recipe management systems, but before you begin researching the standalone options on the market, let’s take a brief moment to further explain the many roles ERP solutions can play. It’s quite possible that a robust, industry-specific offering could cover not only your recipe management needs, but also many other areas of operations.

In addition to recipe and formula management features, food ERP have comprehensive tools for traceability, quality assurance, inventory management, financial analytics and more. Aptean Food & Beverage ERP is our award-winning offering in this category, with satisfied clients around the world operating in segments spanning the complete spectrum of the food and beverage market.

We offer flexible cloud deployments for businesses that are searching for an option that delivers on accessibility and reliability while keeping up-front costs lower. Our dedicated implementation teams can also walk your staff through the process of getting the solution up and running at your facilities and provide support down the road as updates are applied and additional features are added.

So, ready to hear more about our industry-specific food and beverage ERP solution, Aptean Food & Beverage ERP, and how it can help you master recipe management and more? Contact us today, or request a personalized demo.

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